HIPAA Notice of Privacy Practices | CGS Physician Services

Notice of Privacy Practices (HIPAA)

CGS Physician Services, LLC d/b/a reTHINK CANNABIS: Notice of Privacy Practices

Effective Date: November 12, 2026

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Our duties. We are required by law to maintain the privacy and security of your protected health information (PHI), to give you this notice of our legal duties and privacy practices, to follow the terms of the notice currently in effect, and to tell you promptly if a breach occurs that may have compromised the privacy or security of your PHI.

How we may use and disclose your PHI without your written authorization

Treatment. We share PHI among the clinicians and staff involved in your care, and with other providers, such as a pharmacy, specialist, or your primary care physician, when needed to coordinate your care.
Payment. We use and disclose PHI to bill and collect for services, including to health plans where applicable.
Health care operations. We use PHI to run our practice, including quality review, training, scheduling, compliance, and business planning. We may share it with service providers who help us do so, under written agreements that require them to protect it.
As required or permitted by law. This includes public health reporting, reports of abuse, neglect, or domestic violence, health oversight activities, court orders and legal proceedings, law enforcement purposes, to prevent a serious threat to health or safety, work-related injury programs, and communications with coroners, medical examiners, and funeral directors.
Appointment reminders and treatment options. We may contact you about appointments or about services that may interest you.
Business transfers. If our practice is sold or merged, PHI may transfer to the new owner as the law allows.

Where Florida or other state law gives your PHI more protection than HIPAA, we follow the stricter rule.

Uses and disclosures that require your written authorization. We will get your written authorization before we use or disclose PHI for marketing, for any sale of PHI, for most uses of psychotherapy notes, and for any purpose not described in this notice. You may revoke an authorization at any time in writing, except where we have already acted on it.

Your rights

Access. You may inspect and get a copy of your medical and billing records, including an electronic copy where we keep them electronically. We respond within 30 days and may charge a reasonable, cost-based fee.
Amendment. You may ask us to correct information you believe is wrong or incomplete. We may deny the request in writing, and you may respond with a statement of disagreement.
Accounting of disclosures. You may ask for a list of certain disclosures we made of your PHI in the six years before your request.
Restrictions. You may ask us to limit how we use or share your PHI. We are not required to agree, except that we must honor a request not to tell your health plan about a service you paid for in full out of pocket.
Confidential communications. You may ask us to contact you in a particular way or at a particular place, such as by cell phone only. We will accommodate reasonable requests.
Paper copy of this notice. You may get a paper copy at any time, even if you agreed to receive it electronically.
Choose someone to act for you. If you give someone medical power of attorney or a legal guardian is appointed, that person may exercise your rights.

Changes to this notice. We may change this notice and the change will apply to all PHI we hold. The current notice is posted at https://www.cgsphysicianservices.com/notice-of-privacy-practices and available at our office and on request.

Questions and complaints. To use any of your rights or to ask a question, contact our Privacy Officer, Dr. Charlene Shaw, at info@cgsphysicianservices.com, 954-669-9732, or CGS Physician Services, LLC, 6245 N Federal Hwy, STE #520, Ft Lauderdale, 33308. If you believe your privacy rights were violated, you may file a complaint with us or with the U.S. Department of Health and Human Services, Office for Civil Rights, 200 Independence Avenue SW, Washington, DC 20201, 1-877-696-6775, or at www.hhs.gov/ocr/privacy/hipaa/complaints/. We will not retaliate against you for filing a complaint.